Privacy Policy

Effective date: pending — to be set on publication.
Last updated: pending.

1. The short version

We are a youth sports nonprofit. Most of the personal information we hold is about children, which means we treat it more carefully than a typical organization has to. We collect what a coach needs to run a safe session and what a nonprofit needs to keep its books. We do not sell it, we do not advertise to your child, and we do not collect information directly from a child without a parent involved.

2. What we collect

When you browse this site

• A ZIP code, if you type one into the program finder. We use it to look up programs. We do not attach it to your name.
• Standard technical information your browser sends — IP address, device and browser type, pages viewed, and the site you arrived from.

When you contact us, subscribe, or apply to coach

• Your name, email address, phone number, and whatever you choose to write to us.
• For coaching applicants: work history, references, and the results of a background screening conducted by a third-party vendor.

When you donate

• Your name, contact details, donation amount and date. Our payment processor handles your card or bank details directly — we never see or store your full card number.

When you register a child for a program

• The child's name, date of birth, and age band
• Parent or guardian name and contact details, and emergency contacts
• Allergies, medical conditions, and medications relevant to safe participation
• Swim ability and any water-safety information required by our launch standard
• Attendance, participation notes, and progress against the curriculum
• Photographs or video, only where a parent has separately consented

3. Why we collect it

• To run programs safely. A coach needs to know who is in their group, who to call, and what a child is allergic to.
• To deliver the curriculum. Age band determines which version of a lesson a child receives.
• To meet our obligations. Background screening, safeguarding records, incident records, financial records, and grant reporting.
• To measure whether this works. We report outcomes to funders. Those reports use aggregate and de-identified data — never a named child.
• To keep in touch with supporters, where you have asked us to.

4. Children under 13

This website is directed at parents, guardians, coaches and supporters. It is not directed at children, and we do not knowingly collect personal information online from a child under 13.

We collect information about a child only from a parent or legal guardian during registration, or from our coaches in the ordinary course of running a session. A child is never asked to create an account, complete a form, or provide information to us directly.

A parent or guardian may at any time review the information we hold about their child, ask us to correct it, ask us to delete it, or refuse to allow us to collect more — and doing so will not stop their child taking part in the program, except where a specific piece of information is genuinely necessary for safe participation. If we learn we have collected information from a child under 13 without the consent required by law, we will delete it promptly.

5. Health and safety information

Allergy, medical and swim-ability information is collected for one reason: so that the adult supervising your child can keep them safe. It is shared only with the coaches and site staff who need it to do that, and with emergency responders if there is an emergency. It is not used for any other purpose, not used in marketing, and not shared with funders or partners. It is deleted on the schedule in section 9, or sooner on request.

6. Photographs and video

We ask separately for permission to photograph or film a child, and that permission is genuinely optional — a child participates fully whether or not you grant it. If you grant it, you may withdraw it at any time by contacting us, and we will stop using the images going forward and remove them from materials we control. We cannot recall material already printed or already shared by third parties, and we will say so plainly rather than promise otherwise.

We do not publish a child's full name alongside their photograph.

7. Who we share information with

We share personal information only with:

• Play Academy, the company that delivers our programming under contract, and its certified coaches — limited to what is needed to run your child's sessions.
• Service providers who work for us under contract: our payment processor, background-screening vendor, email provider, and website host. They may use the information only to provide their service to us.
• Facility and community partners, where a venue requires a participant roster for access or insurance — names and ages only.
• Authorities, where the law requires it, or where we have a mandatory reporting duty relating to the safety of a child. We will not delay a safeguarding report to seek consent.

If the Foundation ever merges with or transfers its programs to another nonprofit, information may transfer with it. We would notify families before that happened and honor any deletion request made beforehand.

8. What we never do

• We do not sell personal information, and we do not share it for cross-context behavioral advertising.
• We do not advertise to children or allow third parties to do so through us.
• We do not rent, trade, or exchange our donor or family lists.
• We do not use a child's health information for anything other than their safety.
• We do not publish a named child's outcome data to funders or in marketing.

9. How long we keep it

• Registration and participation records: for the duration of participation and then three years, so that a family returning next season does not start over.
• Health and allergy information: deleted at the end of the program year unless the child re-enrolls.
• Safeguarding and incident records: retained for the period required by Florida law and our insurer, which may be longer than the periods above.
• Financial and donation records: seven years, as required for tax and audit purposes.
• Website analytics: twenty-six months.

10. Your rights

Whatever state you live in, you may ask us to: tell you what information we hold about you or your child, give you a copy of it, correct it if it is wrong, delete it, or stop sending you messages. Contact us and we will respond within thirty days. We will not treat you or your child worse for exercising any of these rights.

Florida residents, and residents of states with comprehensive privacy laws, may have additional statutory rights including the right to appeal a refusal. If we decline a request we will tell you why and how to appeal.

To unsubscribe from email, use the link in any message or write to us. Safety and program-operations messages about your enrolled child are not marketing and will continue.

11. Security

We limit access to personal information to the people who need it, require background screening for anyone working with children, use reputable vendors, and do not store payment card numbers ourselves. No system is perfectly secure, and we will not claim otherwise. If a breach affects your information we will notify you and the relevant authorities as the law requires.

12. Cookies

We use the minimum cookies needed to make the site work and to understand which pages people read. We do not use advertising or cross-site tracking cookies. You can block cookies in your browser; the site will still work.

13. Changes and contact

If we change this policy in a way that materially affects how we handle information about a child, we will notify enrolled families directly before the change takes effect — not only by updating this page.

Play Academy Foundation, Inc.
10760 Brunello Pl #206, Wellington, FL 33414
Privacy questions and requests: use our contact form.